The role of the Project Administrator is to plan and coordinate project scheduling, work flow processes and administrative tasks to adhere to strict deadlines and budget constraints. The Project Administrator facilitates project logistics such budgeting, distribution, communication between Procurement, Purchasing and Account Team, meetings, etc. Takes meeting minutes and action items during meetings and performs follow-up as required. The Project Administrator assists in the development of presentations, and directs the activities of project personnel.
Responsibilities:
- Plans and coordinates project scheduling including timelines and milestones from beginning to end.
- Disseminates project timelines and effectively communicates project expectations to team members and stakeholders in a timely and clear fashion denoting tasks, and proposed completion dates.
- Confers with supervisors to determine progress of work and compiles reports concerning progress or delays.
- Develops and delivers progress reports, requirement documentation and presentations.
- Ensure that all job specs are accurate and all delivery requirements are met.
- Identifies and resolves problems in a timely manner.
- Reschedules identical processes to eliminate redundancies.
- Attends Client meetings, takes meeting notes of action items and performs follow-up as required.
- Ensures all legal approvals are received and agency processes and procedures are followed as defined.
- Responsible for coordination of administrative tasks to include but not limited to facilitating project logistics such as meetings, conference rooms, conference calls etc.
- Manages direct reports to include, hiring, training, coaching, supervising, and evaluating, to ensure the efficient and effective operation of the project management task force.
- Miscellaneous projects as assigned.
Qualifications:
- 5+ years working in an administrative support capacity
- 3+ years experience working with project management software.
- Experience working both independently and in a team-oriented, collaborative environment is essential.
- Supervisory Experience preferred.
- Has a solid understanding of production process, i.e. print production, demos, sweepstakes, etc.
- Ability to conform to shifting priorities, demands and timelines.
- Ability to elicit cooperation from a wide variety of sources, including upper management, clients, and other departments.
- Proficiency with computers including in-depth knowledge of Microsoft Office Suite, especially PowerPoint, Excel, Word, Outlook.
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The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The Acosta Group reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.
The Acosta Group, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. The Acosta Group may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.
The Acosta Group utilizes E-Verify for validating the ability to work in the United States for all job candidates.
If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)
The Acosta Group is an Equal Opportunity Employer.
We are committed to providing accommodations for persons with disabilities. If you require accommodation please contact EmployeeServices@acosta.com, we will work with you to meet your needs, to the extent required by law.
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